HR Associates is committed to protecting the privacy and confidentiality of personal information in accordance with applicable privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
This Privacy Policy describes how we collect, use, disclose, retain, and safeguard personal information in the course of our business operations.
- Scope
This policy applies to personal information collected through:
- Our website (hrassociates.ca)
- Recruitment and staffing activities
- Interim professional and freelancer registrations
- HR consulting and workforce services
- Business development and client engagement activities
- Collection of Personal Information
We collect personal information that is reasonably necessary for business purposes, including:
- Contact information
- Employment history, qualifications, and resumes
- Professional experience, preferences, and availability
- Information submitted through website forms
- Information required to assess suitability for roles, projects, or engagements
Information is collected directly from individuals or with their consent.
- Use of Personal Information
Personal information may be used for purposes such as:
- Recruitment, staffing, and interim engagements
- Participation in procurement-based processes (e.g., RFPs, RFQs, standing offers)
- HR consulting and managed service delivery
- Relationship management and business communications
- Legal and regulatory compliance
We do not use personal information for unrelated purposes without consent, unless permitted or required by law.
- Use of Digital Tools and Automation
HR Associates may use digital tools, automation, and data-supported technologies to assist with recruitment, workforce analysis, and service delivery.
These tools are used to support human decision-making, not replace it. Personal information is handled in accordance with this Privacy Policy, and appropriate safeguards are applied regardless of the technology used.
We do not use automated systems as the sole basis for decisions that have legal or significant effects on individuals.
- Disclosure of Personal Information
Personal information may be disclosed:
- To client organizations for recruitment or engagement purposes
- To service providers supporting our operations, subject to confidentiality obligations
- Where required by law or regulatory authority
We do not sell personal information.
- Safeguards and Retention
We maintain administrative, technical, and physical safeguards appropriate to the sensitivity of the information.
Personal information is retained only as long as necessary to fulfill its intended purpose or to meet legal and business requirements.
- Access, Correction, and Inquiries
Individuals may request access to or correction of their personal information, or raise privacy-related questions, by contacting us through our general contact form and selecting Privacy as the reason for inquiry.
